Automated
IT Asset Operations
Free early access — no credit card needed
Built for All Teams
AssetLoom — Automation Builder
Automation Rules
- Employee onboarding
- License reclaim
- Scheduled reports
- Offboarding tasks
Visual workflow canvas
Trigger
- Employee joinsNew user created from HRIS sync
- Idle license detectedNo product usage for 45+ days
- Offboarding date reachedExit checklist becomes active
Conditions
- Department = ITLocation: Singapore office
- Seat type = PaidAssigned user inactive
- Status = LeavingManager approval optional
Actions
- Assign starter kitLaptop, accessories, licenses
- Send reclaim promptOne-click reclaim for admins
- Return & handover tasksClose assets and complete checklist
- 0-code builder
- AI step available
- Activity history enabled
1
Visual workflow builder
24/7
Automated alerts & reminders
5+
Lifecycle triggers supported
0-code
Workflow setup for IT teams
Manual asset work creates
avoidable delays
Repetitive status updates
Every asset change requires another manual update, reminder, or spreadsheet edit.
Missed deadlines
Renewals, overdue assets, and follow-ups are easy to miss when teams rely on memory.
Manual lifecycle tasks
Onboarding and offboarding create repetitive checklists across assets, accessories, and licenses.
Wasted licenses
Idle licenses keep costing money when there is no workflow to flag and reclaim them.
Turn repetitive tasks into
ready-to-run automations
Automation examples
Three common workflows your team can launch fast
New employee onboarding
Automatically prepare the right assets as soon as a new employee record appears.
Employee joins
HRIS sync creates a new user
Role + location match
Department, office, kit type
Assign toolkit + notify IT
Laptop, accessories, licenses
Idle license reclaim
Reduce wasted spend by spotting unused software seats and triggering next steps automatically.
Usage drops below threshold
No product activity for 45+ days
Paid seat still assigned
Exclude protected users if needed
Send reclaim prompt
Review, approve, and reclaim in one click
Offboarding handover
Keep exits clean by returning assets, reclaiming access, and closing handover tasks in one flow.
Employee leaving date
Offboarding workflow becomes active
Assigned assets found
Devices, accessories, licenses
Return + reclaim + handover
Create tasks and notify owners
Everything your team needs
to automate IT asset operations
Workflow Rule Builder
Build workflows
without code
Let admins create automation rules using triggers, conditions, and actions without writing scripts. Build workflows for alerts, assignments, approvals, and lifecycle changes.
Scheduled Reports
Send alerts and reports
on schedule
Automate reminders, expiry alerts, warranty notices, overdue asset notifications, and scheduled reports so teams stay updated without manual follow-up.
Predefined Kits
Assign office toolkits
when employees join
When a new employee joins, automatically assign predefined kits such as laptops, accessories, licenses, consumables, or department-specific onboarding equipment.
Employee Handover
Return and reclaim assets
when employees leave
Automatically create handover tasks, return assigned assets, reclaim licenses, and keep the employee offboarding process clean and auditable.
License Optimization
Idle licenses detected
No activity for 45+ days
Detect idle licenses
before they waste budget
Identify unused or idle licenses and trigger a one-click reclaim workflow to reduce wasted spend and keep software allocation accurate.
AI Workflow Review
✦ AI recommendation
This user is leaving in 3 days and still has 1 laptop, 2 licenses, and 1 accessory assigned. Create a handover checklist and schedule reminders?
Add smarter decisions
to advanced workflows
Use AI-powered workflow steps to suggest actions, flag unusual asset activity, summarize workflow outcomes, and help teams decide what should happen next.
Automate the moments
that matter most
Event-triggered workflows
Trigger actions when assets are created, assigned, checked in, checked out, overdue, or updated.
Scheduled automation
Run reminders, reports, audits, and recurring checks on a daily, weekly, or monthly schedule.
Employee lifecycle automation
Connect onboarding and offboarding tasks to asset assignment, returns, license reclaim, and handover actions.
Less manual work,
more reliable operations
Fewer missed tasks
Keep renewals, returns, approvals, and reminders from falling through the cracks.
Faster onboarding
Assign the right assets and licenses as soon as new employees are created.
Cleaner offboarding
Return assets, reclaim access, and close handover tasks with a reliable checklist.
Lower software waste
Find unused licenses earlier and reclaim seats before renewal costs grow.
Stronger audit trails
Track every workflow run, skipped action, approval, and completed task.
Consistent workflows
Make asset processes repeatable across departments, locations, and teams.
Explore more ways to
simplify IT operations
Automation
Automate repetitive workflows, reminders, approvals, and status updates so your team spends less time on manual tasks.
Reports & Analytics
Turn asset data into dashboards, usage insights, cost trends, lifecycle decisions, and executive-ready reports.
Asset Booking
Let teams reserve shared assets, prevent double-booking, and keep every booking tied to a clear owner and timeline.
Customization
Adapt fields, categories, statuses, and workflows to match how your organization manages IT resources.
Integrations
Connect AssetLoom with the tools your team already uses to sync data and streamline IT operations.
All Features
See everything AssetLoom offers in one place, from asset tracking and workflows to reporting, integrations, and team controls.