The Consumable List

The Comsumable List is located under the Resources dropdown in the left sidebar. This page displays all consumables in the system and serves as the central place for managing them.

What are consumables? In AssetLoom, consumables are tracked items that are used up over time and need to be replenished regularly. They support daily operations but are not usually returned after use. Common examples include printer ink, batteries, labels, cleaning wipes, paper rolls, and other office or IT supplies.

Consumables are tracked by quantity, allowing you to manage them as a single record while monitoring stock levels and usage. You can:

• Check out consumables to users when they are issued.
• Track how many consumables are available, used, or running low.
• Set minimum stock thresholds to make sure essential supplies are reordered before they run out.

In This Guide

1. The Toolbar

The toolbar at the top of the page provides quick access to common actions.

Here’s what you can do with the toolbar:

1.1. Add new consumables:

Use the “New Item” function to create new consumables manually.

1.2. Search:

Use the “Search” function to quickly find specific consumables in the list. You can find these consumables with:

• Name: Search by the consumable name (e.g., “Ink”, “Label”).
• Order Number: Search consumables based on specific purchase orders.

1.3. View Active/Trash Consumables:

You can easily manage your consumables using the “Active Consumables/Trash” function to switch between two categories:

• Active Consumables: This section includes all consumables that are currently in use, whether they are in stock or out of stock. You can view and manage these items as part of your active inventory.
• Trash: This section contains consumables that have been temporarily deleted from the list. These items are not permanently removed and can be restored if needed.

1.4. Filter

Use the Filter function to narrow down the consumables list based on specific criteria. This is especially useful when managing a large number of consumables.

• Minimum Quantity Reached - Filter consumables that have reached the minimum quantity threshold
• Inventory – Show consumables belonging to specific inventories
• Category – Filter by consumable type, such as Electronics, Hub, etc
• Department – Show consumables assigned to a particular department
• Location – Filter consumables by their current location
• Manufacturer – Display consumables from a specific manufacturer

You can apply multiple filters at the same time to further refine the consumables list. Active filters are indicated on the Filter button, showing how many filters are currently applied. To remove all filters, click Clear all in the filter panel.

1.5. Export

Use the “Export” function to download the consumables data displayed in the consumables list as CSV or PDF.

The export reflects your current view. Filters, searches, and visible columns are exported exactly as they appear on the screen.

1.6. View

Use the “View” function to customize how consumable information is displayed in the consumables list. With the View panel, you can:

• Show or hide columns: Toggle columns on or off to control which consumable attributes are displayed in the consumables list.
• Rearrange columns: Drag and reorder columns to change their position in the table.
• Search for columns: Use the Search columns field to quickly find a specific column when working with many available attributes.

1.7. Refresh

Click the “Refresh” button to reload the consumables list.

2. The Consumable Table

The Consumable Table lists all consumables managed in AssetLoom. Each row shows a consumable’s name, quantity, category, remaining number, and other key details.

From the Consumable Table, you can:

Manage Columns in the Consumable Table

You can control which columns are visible and how they are arranged in the table.

Add hidden columns

Hover over the table header to reveal the + button. Clicking this button opens a list of hidden columns that can be added back to the table. You can search for columns in this panel to quickly locate the one you want to display.

Rearrange columns

Columns can be reordered by dragging and dropping them within the table header. This allows you to organize the table layout based on your preferred workflow.

Column options

Each column header includes a more options menu (⋯) where you can perform additional actions:

• Sort A → Z: Sort the column values in ascending order
• Sort Z → A: Sort the column values in descending order
• Expand/collapse Column: Reduce/restore the column width on the table
• Hide Column: Temporarily hide the selected column from the table
• Pin Column / Unpin Column: Keep a column fixed in place when scrolling horizontally
• Add Column to Right: Insert a hidden column next to the selected column

Edit Consumable Information Directly on the Consumable Table

Consumable information can be edited directly within the table. Click a data cell to update its value. This inline editing lets you quickly update consumable details without opening a separate page.

3. Consumable Actions

AssetLoom allows you to perform actions on either an individual consumable or multiple consumables at once.

Actions on an Individual Consumable

Each consumable row includes an actions menu that provides operations specific to that consumable.

Click the ⋯ button at the end of a row to open the actions menu.

Available actions include:

• Checkout: Assign the consumable to a user.
• Edit: Open the consumable details to update its information.
• Copy Link: Copy a direct link to the consumable for quick sharing.
• Delete: Remove the consumable from the system.

These actions allow you to quickly manage a consumable without leaving the consumable list.

Bulk Actions

Bulk actions allow you to perform operations on multiple consumables at the same time. To select consumables, use the checkboxes on the left side of the consumable table.

Once one or more consumables are selected, a bulk action bar will appear at the bottom of the page showing the number of selected items. From this bar, you can perform actions on all selected consumables at once, including:

• Edit: Modify properties for all selected consumables.
• Delete: Remove the selected consumables from the consumable list.
• Export: Export the selected consumables for reporting or external use.