Checkout/checkin Accessories
Learn how to checkout and checkin Accessories
Each accessory in AssetLoom is tracked by its available quantity. When an accessory is checked out, the system automatically reduces the available quantity based on the assigned amount. Once accessories are checked back in, the quantity is returned to the available stock.
To avoid running out of stock, set a minimum quantity threshold for each accessory. AssetLoom will automatically notify you when the available quantity reaches or falls below the specified threshold.
Accessories can be checked out to either a user or an asset, allowing you to easily track who is using the accessory or which asset it is attached to.
How To Checkout Accessories
Step 1: Navigate to the Accessories Screen:
From the Resources → Accessories, navigate to the accessory you want to check out.
In the Actions column, click the “Checkout” button.
Did you know?
You can click the Checkout button in any tab of the Accessory Details screen to open the checkout screen quickly.
Step 2: Checkout Accessory Screen:
A Checkout Accessory Screen will appear. This screen allows you to check out an accessory to either a specific user or an asset. Follow the steps below to complete the checkout process:
- Checkout To:
- Select whether the accessory will be checked out to a User or an Asset.
Then, choose an available user or asset from the dropdown list. 
- Assigned Quantity: Enter the quantity of the accessory to check out. The quantity cannot exceed the currently available stock.
- Checkout Notes: Add any additional notes or remarks related to the checkout, such as the purpose, event, or assignment details.
Click “Submit” when you have finished entering details. 
How To Check In Accessories
To check in an accessory that has been previously checked out, you can follow these steps:
Step 1: Navigate to the Accessories Screen:
From the Resources → Accessories, navigate to the accessory you want to check in.
Open the Accessory Detail Screen, choose the Assignments tab, and you can see the “Checkin” options
You can click the “Checkin All” button to restore all accessories to inventory. 
For accessories assigned to a member, you can go to Personal Settings → User Management → User Profile → Accessories tab to perform the Checkin action.
For accessories assigned to an asset, you can go to Resources → Assets → Asset Detail Screen → Linked Assets tab to perform the Checkin action.
Step 2: Checkin Accessory Screen
A Checkin Accessory screen will appear for you to enter check-in information, similar to the checkout process.
This screen has 2 parts:
- Checkout information: displays the original checkout details of the accessory. These records are for reference only and cannot be modified during the checkin process. The information includes:
- Assigned To: Displays the user or asset currently assigned to the accessory.
- Checkout Date: Shows the date when the accessory was checked out.
- Quantity: Displays the quantity originally checked out.
- Checkin Information: contains the information you can update before submitting the checkin.
- Checkin Quantity: Enter the quantity to return to inventory.
- Checkin Date: Select the date when the accessory is being checked in.
- Checkin Notes: Add any additional notes or remarks related to the checkin process, such as item condition or return details.
Click “Submit” when you have finished entering details. This action will return the accessory to the stock and update the available quantity for the accessory.
